Freelancer Invoice Template

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Freelancer Invoice TemplateOne of the most popular users of our invoice generator or freelancers.

In fact, this whole tool is this designed for small business owners and freelancers just like you.

Next thing you have to figure out is do you want to receive payment on an hourly basis or per project.

This is something you have to be clear of from the beginning so you can keep concentrating on your work and getting paid at the same time.

Your payment details should be sorted in your actual contract by the way.


Well this is actually the first step and the first place where your payment details should be crystal clear.

Remember this golden rule of freelancing or any business for that matter,  if it’s not in the contract, it doesn’t exist.

You don’t want to learn this the hard way. Trust us on that. So once your payment is sorted out, do you wanna showcase that on your invoice as well.

When you’re using our free in with generator, simply change the quantity to hourly and I will help you put the right number of hours part of the job.

Also as a freelancer, nothing is more annoying than getting dicked around when it’s time for your client to pay. It’s really one of the worst feeling ever. However, don’t always think that your client should be at fault.

Sometimes, they do get genuinely busy.

That said, 99% of the time, your invoices should get filled either right away or it’s time to get another client. We’re not kidding.

There are clients out there who will take you for a long ride but only if you let them.

So what should you do?

Send your invoices early. There is no other way around it.

Your clients need to be reminded sometimes more than once.

Before we get into the nitty gritty though, let’s start with the basics. What kind of invoice should your client or customer get?

This really depends on the kind of work you are doing. Let’s focus on the main thing which is payment. The question you should be asking is as a freelancer, how will you charge your client?

Anyways, this is a whole other topic so let’s just keep our focus on receiving your payment.

Most freelancers charge their clients on an hourly basis. Although there are jobs where you can charge a one time fee or some sort of percentage.

It really depends on what kind of work and what kind of industries are in. Either way, you must clearly show this on your freelancing invoice. One of the biggest reasons to not get paid on time is not being clear with your client.

The second biggest reason why your client might take their sweet time for fulfilling you’re freelancing invoice is because they’re just not professional.

In our experience, we found that clients who delay payment usually blame their accountant for it.

Now weather the person you’re dealing with (Most likely the head of marketing, etc) is giving you the right reason or their accounting department or is just incredibly unprofessional.

There is just no other ways about it.

Anyways, this is a whole other topic so let’s just keep our focus on sending that perfect invoice.

After you get all your payment details sorted, double check everything on your invoice.

A lot of clients don’t take freelancers seriously because they think they can be easily replaced. However, if you show them that you are a professional with not just your work but also when it comes to pending payments, they will only respect you more.

In fact, most likely they will end up working with you more than anyone else. So even when you send your invoice, make sure it’s filled out completely.

Sometimes you can get away with missing some information, however don’t skip on the essentials. For example, always use your clients company name and their personal name.

This shows that you are not just detail oriented but also respective about their business as well.

Other things is be very descriptive in your work detail. They must know clearly what kind of worked you performed.

List any item that required you to buy any extra equipment or materials. In most cases, invoices are pretty straightforward but sometimes, details are required.

It shows your client that you are just as serious about your business as they are. Another thing is make sure the quantity tab is used properly.

Sometimes when freelancers are in a hurry, they tend to not show exactly how much quantity of a certain product or service maybe required. Typing in “1” sometimes is not enough. If there is something you have to do a few times, try to be as accurate as possible.

After all, your money is in the details.

Last but not the least, both of your addresses (Your business and your client’s), should be on point. This will help your client appreciate you even more because the more professional you are, the longer someone will work with you.

It’s just how it is.

Finally, don’t forget to use any additional details like your business number (Sometimes accountants need this to process your invoice from their end) and any other details that may help.

We also recommend you leave a personal touch at the end of your invoice in the notes section to really stick out. The more a client remembers you, the sooner you’ll get paid.

It’s not just about money though, it’s also about having awesome relationships with your clients. After all, there are some great clients out there and as a freelancer, that only makes your hard work more rewarding.

If you are sending to your invoice to someone out of the country, make sure you point out the currency type. You can simply type in the abbreviated version of that currency and that should be that. Something like ‘USD’ for American money and ‘CAD’ for Canadian.

If you are looking for the right currency symbols, you can find them here.