Musician Invoice Template

User our musician invoice template to make your own professional musician invoice.

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Musician's Invoice TemplateBeing a musician is so much fun but when it comes to getting paid, that can be a little bit tricky.

After all, it’s not like every other job where people are actively looking for musicians.

It’s somewhat of a niche but if you love it, you have to do it.

One thing you want to avoid is being a starving artist. We don’t want you to fall into that category at all.

As musicians ,obviously you’re more inclined to be more creative versus business savvy (Which is our strength). However, it is good to know the basics so you don’t get screwed over.

If you’re a musician of some sort, guitar player, saxophone player or even a wedding DJ we highly recommend that you use our invoice template and make one for your own.

It’s going to help you save time and bottom line, help you make a professional looking musician’s invoice so you get paid right away.

That said, every different kind of gig presents its own challenges and it’s own way of getting paid.

On average, a musician gets paid in two common ways.

You’re either getting paid on an hourly basis or you are charging your client a one time fee. Sometimes, you may getting additional income through door ticket sales or FNB sales. It could also be a combination of these things.

FNB sales as in food and beverage sales. This seems to be the most common way of getting paid in the music business. It’s simple and to the point.

However, that’s just a general musicians invoice. There are several types of musicians out there and each requires a little bit of adjustment to the invoice. Depending on the gig of course.

A rule of thumb that you should keep in mind is the busier a music event is, the sooner you should send your invoice. That is if you want to get paid on time.

Anyways, here are some of them which will give you a good idea on how you should charge as a musician, and when should you send your invoice.


Guitar Player Invoice

When you’re hired as a guitar player they expect you to bring your own guitar. If this is the case, most likely it’s just going to be an hourly thing so let them know what your rate is and then send them your invoice.

Also keep in mind that you must get paid in the beginning. As after the gig, people can get busy fast. Especially in the music industry.  Things can get more complicated and who knows what could happen.

So make sure you as a musician, you always get paid first. If your client is offering you to use their guitar (Sometimes they do it for sentimental value), most likely they expect you to give them a little bit of a discount.

Which is fine as long as it’s not breaking the bank or anything of that nature. In these cases, you can also say no and stick to using your own guitar. In almost all the cases, your potential client wouldn’t mind.

You can always negotiate things as well. For example, you can ask them to supply extra guitar strings or something like that. Whatever you guys agree on, just make sure you display that on your invoice as well.

We recommend that you just have a back up guitar. That would keep things smooth in case your original guitar isn’t working properly. Before or during the gig. This will make sure your clients are happy and that your customer doesn’t have any regrets for fulfilling your invoice earlier.


Saxophone Player Invoice

A saxophone player is usually requested for weddings or for some very special occasions. They’re not as common as a guitar player but they are definitely in the top five most requested musicians out there.

A lot of saxophone players have daytime jobs so they don’t really have time the time to send off invoices or things of that nature. They would rather practice their craft. We’re sure you can relate to this.

This will ensure that you get paid on time. The last thing you want to think about when playing your saxophone and pouring your heart out is ill feelings of not getting paid on time. That would just kill your performance and might not get you any repeat gigs with the client. That just won’t do good for anyone involved.

At the end of the day, you want to make sure that you have money in the bank, and your invoice has been fulfilled. So you are . . . as they say . . . ready to rock ‘n’ roll.

Most saxophone players bring their own equipment and don’t necessarily have any issues with it at the gig. However, we do recommend that you do a little practice or rehearsal (Sound check) as it’s called in the music business before you do the actual gig.

This way you can check if all the equipment is working or if you need to bring anything on your own.

If the answer is yes, then you can add the extra equipment detail in your second invoice and make sure you get paid for that one as well. Again, both have to be sent before the gig.


Violin Player Invoice

As a violin player, you are more than aware that unfortunately 80% of your gigs are not going to be celebrations.

However, just a thought of bringing peace to someone can be quite fulfilling. In these kinds of gigs, you have to spend extra money on how you dress as the requirement could be formal.

Please make sure that you charge your client and let them know about it right off the bat.

Although there might be a chance that if you don’t already have the right outfit, you might lose the gig but in most cases, your clients would understand.

At the end of the day, the customer that is looking for a good violin player. Money usually isn’t considered an object in these kind of situations.

However, please charge accordingly and please charge respectfully (Don’t overcharge).

At the end of the day, make sure your invoice is sent first which is actually a great thing because this will cause less stress for the client as well.